Use cases

Real trips, run with Event Trekker

Two stories — one family on a short trip, and three families travelling together — showing how the app works in real life. Names and details are examples, not real people.

Use case · One family, 3 days

A family's 3-day trip to Singapore

Before the trip

The Nair family — Anil, Priya and their two kids — are heading to Singapore for three days. Right now the bookings are everywhere: the flight confirmation in Anil's email, the hotel voucher in a screenshot, the attraction tickets on a booking site, and the loose plan in a chat with Priya. Anil is the one who booked most of it, which means he's the one everyone will ask "what time is that?" all weekend.

Setting up

Anil opens Event Trekker and creates a travel group for the family, then adds the trip inside it with the dates, Singapore as the default time zone and Singapore dollars as the currency.

Trips inside travel groups

Building the plan

He builds the day-by-day timeline. For the first afternoon he's not sure how to fill the gap between check-in and dinner, so he describes the day to the AI and gets a draft he tweaks and keeps. Every activity shows Singapore time as the main time, with the family's home time beside it.

Timeline · AI activity & timeline scaffolding · venue-time-zone timeline

The family's Singapore timeline with venue-local time and an AI-drafted afternoon.[Phase-3 screenshot: timeline + AI draft]

Getting the tickets in

As he goes, Anil attaches each ticket to its activity — the flight to the flight, the hotel voucher to check-in, the attraction QR to the attraction. One of the confirmations he simply forwards from his email, and it turns into a draft activity he finishes off.

Attachments · booking-email import

Getting ready

He adds a quick pre-trip to-do list and a packing template so nothing gets left behind.

To-do lists · packing templates

During the trip

On day two, a reminder pops up 30 minutes before their timed garden entry, so the family isn't caught wandering somewhere else. One attraction needs its passes collected from a counter, and Event Trekker had flagged when and where, so Anil picks them up on time. At the attraction gate, Priya opens the plan and pulls up the QR — even though the venue wifi is hopeless — because the timeline and tickets are cached on her phone.

30-minute reminders · ticket-collection reminders · offline access

After the trip

Back home, they look at the whole-trip summary — where the money went and the highlights — and export it to PDF to keep.

Daily & whole-trip summaries · PDF export

One place, every ticket three seconds away, and nobody asking "what's next?"

Get Event Trekker for your next family trip →

Use case · Three families, 5 days

Three families, five days across Japan

The setup

The Smith, Patel and Tan families — about nine people in total — are travelling together for five days, from Tokyo to Kyoto. That's three sets of bookings, several time zones' worth of confusion waiting to happen, and a group chat that's about to become unreadable. One of them, Sarah Smith, offers to set it up in Event Trekker.

Creating the group

Sarah creates a travel group and invites the Patels and the Tans — some by email, some by their in-app username. They accept, and now everyone's in one place. Only the people in the group can see the trip.

Travel groups · invite by email or username · group access boundary

Building it together

Instead of one person owning the plan, the families co-build the timeline. When two people edit around the same time, Event Trekker keeps the latest change, shows an "edited by" note, and flags a conflict so nothing gets quietly overwritten.

Collaborative editing with "edited by" and conflict alerts

A shared five-day timeline with an "edited by" chip and the event switcher.[Phase-3 screenshot: multi-day timeline + edited-by chip]

Five days, two cities, changing clocks

The timeline spans five days across Tokyo and Kyoto, with clear day dividers and each activity shown in the venue's local time next to each traveller's current time. Everyone can switch to the trip and see exactly what's happening now and what's next.

Venue-time-zone timeline · trip switcher

Tickets for everyone

Each activity carries its own tickets and QR files — train passes, hotel vouchers, temple entries. When the Tans book a hotel late, they just forward the confirmation email and it lands as a draft activity for someone to slot in.

Attachments · booking-email import

Splitting the money

This is where a group trip usually falls apart. In Event Trekker, whoever pays logs the expense in whatever currency they paid, and it's split per family. Because the exchange rate is captured at the moment of purchase, the cross-currency maths stays fair. At any point they can see totals by family and category, and a clear balance of who owes whom.

Multi-currency expenses · split by family · rollups · balances / settle-up

Add expense with FX preview, per-family split, and a settle-up balance.[Phase-3 screenshot: expense split + balances]

Staying coordinated

Everyone works from the same canonical timeline, so there's no more "wait, which version is right?" Reminders keep the whole group moving before each activity, and when someone's phone drops signal in a station or a shrine, the plan and tickets are still there offline.

Reminders · offline access

Wrapping up

At the end, they generate an AI event summary of the whole trip and the stats, share a read-only link with a relative who couldn't come, and export a PDF.

AI summaries · whole-trip stats · read-only share link · PDF export

Three families, one timeline, one fair split — coordinated without the twelve-app scramble.

Plan your group trip with Event Trekker →

Questions about planning trips

How do I organise a family trip?

Create a trip in Event Trekker, build a timeline of activities, attach each ticket to its activity, set reminders, and invite the family so everyone can see and edit the same plan.

How can multiple families coordinate one trip?

Create a travel group, invite the other families by email or username, and co-build one shared timeline; expenses can be split per family and settled fairly across currencies.

How do I keep track of shared trip responsibilities?

Use per-trip to-do lists and one shared, editable timeline everyone can see, with reminders before each activity so tasks don't slip.

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